This checklist is set up to help you navigate through an entire year of EMIS Staff and Course reporting.  Please see the sections below for the appropriate times to consult the checklist.

Initial Staff and Course Collection (L)

Final Staff and Course Collection (L)

The one element of reporting that is added for the Final Staff collection in the spring is the Long Term Illness Days.  

Fiscal Year End Procedures

If your Final Staff and Course Collection is not complete at Fiscal Year end, or you want to make a copy to preserve your data before making changes for next Fiscal Year, please run the following steps.  This will create a flat file of your data that can be modified if you need to submit after data is updated for the Fiscal Year.

Due to the importance of your USPEMX.SEQ and/or USPEMX_EMISR.SEQ file(s), please do not proceed with the next step until notified by NWOCA with an email.  NWOCA will run a procedure on their end to preserve the file(s).

USPS EMIS Fiscal Year Staff Updates Using EMISFFE

If updates are needed for any staff member that may already be included in the USPEMX flat file, the EMIS coordinator will need to import this flat file into the EMISFFE application and complete updates. Once complete, they will export the file making certain to select FYXX and reporting period "L".

If no updates are needed, the USPEMX.SEQ file created by USPEMS can be uploaded.

If updates made in EMISFFE are part of the employee's permanent record, such as birth date, make the same change in USPS.


  1. Payroll staff - Enter the new employee and job information in USPSCN
  2. EMIS staff - Using EMISFFE, add this same employee into the data, populating the EMIS ID for this staff member with the credential ID.
  3. EMIS staff - Add the necessary jobs for EMIS reporting
  4. EMIS staff - Export the file, upload to the data collector and submit as appropriate being careful during the collection step to NOT SELECT the SIF zone for USPS.


  1. EMIS staff - Using EMISFFE, add this same employee into the data, populating the EMIS ID for this staff member with the credential ID.
  2. EMIS staff - Add the necessary jobs for EMIS reporting
  3. EMIS staff - Export the file, upload to the data collector and submit as appropriate being careful during the collection step to NOT SELECT the SIF zone for USPS.


  1. Payroll staff - Enter the new employee and job information in USPSCN
  2. Payroll staff - Run USPEMS and create a new USPEMX file - DO NOT move this file for upload to the data collector
  3. Payroll staff - Using USPSCN/BIOSCN locate the ZID USPS assigned to this employee and relay this information to the EMIS coordinator.
  4. EMIS staff - Using EMISFFE, add this same employee into the data, populating the EMIS ID for this staff member with the newly assigned ZID.
  5. EMIS staff - Add the necessary jobs for EMIS reporting.
  6. EMIS staff - Export the file, upload to the data collector and submit as appropriate being careful during the collection step to NOT SELECT the SIF zone for USPS.


  1. Payroll staff - Using USPSCN/BIOSCN locate the ZID USPS assigned to this employee and relay it to the EMIS coordinator.
  2. EMIS staff - Using EMISFFE, add this same employee into the data, populating the EMIS ID for this staff member with their assigned ZID.
  3. EMIS staff - Add the necessary jobs for EMIS reporting.
  4. EMIS staff - Export the file, upload to the data collector and submit as appropriate being careful during the collection step to NOT SELECT the SIF zone for USPS.