A. When running the STRSAD program, enter the first and last day of the academic year. This date range is used for calculation of service credit for part-time and for those employees who did not work for 120 days.
Three reports are generated each time the projection or actual advance options are executed.
STRS reports their fiscal year based on the first year in the cycle, not the second. For STRS reporting purposes, fiscal year 2019 is the fiscal year 2019 - 2020 reporting
Changing a job number assigned to an advanced job does not affect the calculation of advanced contributions. There are checks built into JOBSCN that prevent the user from changing any of the fields that would affect these calculations.
When the STRSAD tape file is created the advance amount is moved to the USPCON STRS advance field, (not added to the current value). This value is reduced each time PAYDED runs in actual mode and processes a check to STRS with prior year contributions. If there is a total listed on DEDRPT before running option '2' of STRSAD for the current year, this indicates the advance did not balance back to zero last year. This may be due to a prior year's adjustment, a contract pay off, or a dock situation. The district may need to file a correction with STRS for the prior year.
The service credit is calculated based on the STRS decision tree.
Verify the deduction checks match amount of the checks on the system.
Yes, you should manually reduce the FYTD contributions and gross figures showing on the 591/691 and 450 records. The reduction should be the amount of monies that were not advanced and should have been last fiscal year. After all adjustments are made the total current FYTD figures reported should be for new earnings only. If it hasn't already been done, corrections may need to be filed with STRS.
The STRS Advance is processed to allow STRS to balance FYTD information. STRS requires districts report contributions in the fiscal year they are earned, not the fiscal year they are paid. Because of this requirement, the USPS system needs to still flag the jobs that are being paid contract amounts that were earned in the previous fiscal year, known on our system as "the advance". Districts are no longer required to make payments to STRS for the contributions on the previous year's earnings, but they must report them correctly due to the manner in which STRS balances these figures.
Accrued contributions reported in the previous fiscal year, advance amount
Once a district is in 'advance mode', the job is flagged as an advanced job if the work days in the contract equals contract days worked and there are still pays remaining on the job.
NWOCA will need to run USPSCN/JOBSCN and set the pays and pays paid to be different by 1 pay. Once this is done, the district can run their payroll and the contract will pay off based on a last pay situation.
There are a couple options:
Two conditions must be met for a job to be advanced:
There are situations where an STRS position may work extended days causing workdays to remain on the contract following the last payroll in June. The software will calculate the work days remaining in the month of June provided the job calendars and payroll beginning and ending dates have been input correctly.
As long as there are work days remaining the user can trick STRSAD into not advancing a job, it is suggested the district point the job to the default calendar. Run STRSAD, option 2, change the calendar type back to its original value. This will cause STRSAD to not include the job in the advance and will still allow the contract to pay correctly on the next payroll(s).
This is likely caused by the district not setting the rehired retiree flag on the STRS deductions before paying wages to the employee as a rehired retiree. Verify the information and update to reflect the contributions as a retiree.