NWOCA- USAS Month-End Closing Procedure
This procedure outlines the steps to be taken to close the USAS month-end
Month-End Closing

If all above steps are performed and totals all agree, you are in balance and may proceed.

Monthly Copy

MENU>MONTHEND
BEWARE of anything the computer displays on your screen which contains the word "error"
The following is an example of an error:
%COPY-E-OPENIN, error opening NBA:[GLORE.TEST]ACCT.IDX;2 as input -RMS-E-FLK, file currently locked by another user
THIS IS AN ERROR CONDITION AND THE USER SHOULD INFORM NWOCA IMMEDIATELY
Provided no messages appear in the form described above, the user may proceed
Monthly CD/Reports

Menu>MONTHLYCD


NOTE: Please IGNORE the message at the end of the MONTHLYCD program that tells you to wait to run ADJUST until after MONTHLYCD has completed. This message is there for the benefit of the majority of the districts around the state who do not utilize monthly copy accounts. As long as you run MONTHLYCD from your "B" account you can set it run for later and still run ADJUST from your live account immediately.
Upon completion of Monthly CD you will receive an email message in your "B" account; the reports will be accessible via the following URL:
www.nwoca.org/fiscdrom/xx
-xx meaning the two character abbreviation used for your districts archive account


NOTE: If the user would like hard copies of the month-end reports, it is STRONGLY recommended that the user generate and print the majority of the large reports at night via the QUEBATCH system, otherwise, please use the MONTHLYCD program.


ADJUST


YOU MUST NOT BE RUNNING ANY OTHER PROGRAMS FROM YOUR NORMAL ACCOUNT DURING THIS PROCESS (THAT INCLUDES THE WEB AND PAYROLL PROGRAMS!)
You are now closed for the month, proceed with your next month's financial transactions.