The following sequence of steps should be completed at the end of the EIS fiscal year.


You should continue to add items received prior to July 1 to the system before using this procedure. If items were ordered prior to June 30, but are not received until after June 30th, they will need to be posted in the next fiscal year. You can continue to add items to the pending file even though they may not be posted in EIS until next year.

If the depreciation data has been changed so that it is necessary to completely recalculate the life-to-date (LTD) depreciation for several items, you may need to run EISDEPR. Just note that running EISDEPR will affect items that have had improvements (additional ACQTRN's) added to them causing them to lose their true depreciation history

Fiscal Year End

EISEMS generates an EISEMS.SEQ file that must be included in Period H submission. It will also generate an EISEMS.TXT report for your review.
If your EIS GAAP FLAG in EISMNT/DATSCN is set to "N" you will not be able to run the EISEMS program. Please contact NWOCA for assistance.

If you DO NOT wish to close EIS for the year until auditor review, you may hold off on completing the rest of the EIS closing procedures until the audit is finished. However please note you will not be able to enter inventory for the new year until you have completed ALL of the closing steps.

EIS CD

For the list of reports that are generated by this program, see pages 4 -6. If you need any other reports that are not listed, you will have to generate these manually.

If you are using ENTITY ID's to eliminate bulk items from the GAAP reports, be sure to select the option to exclude those entities. An example EISCD run excluding entity ID:

Upon completion of EISCD you will receive an email message in your account; the reports will be accessible via the following URL:
  www.nwoca.org/eisdrom/xx

-xx meaning the same two character abbreviation used for your archive account

If the user would like hard copies of the year-end reports, it is STRONGLY recommended that the user generate and print the majority of the large reports at night via the QUEBATCH system EISFYEND, otherwise, please use the EISCD program.

 EIS Year-End copy

xx-is the fiscal year being closed 

%COPY-E-OPENIN, error opening NBA:[GLORE.TEST]ACCT.IDX;2 as input -RMS-E-FLK, file currently locked by another user
THIS IS AN ERROR CONDITION AND THE USER SHOULD INFORM NWOCA IMMEDIATELY
 

Provided no messages appear in the form described above, the user may proceed

EISCLS will update the life-to-date depreciation for the current fiscal year being closed. A summary report, EISDEP.TXT, of the current year's depreciation posted by fund will be generated. The program will also update the fiscal year closed field on the EISMNT/DATSCN record. If the district is currently on GAAP, the program will also update the beginning balances for the new fiscal year and generate the report EISCLS.TXT
For those beginning on GAAP, NWOCA will run a one-time GAAP program which will set the GAAP flag to "Y" on the EISMNT/DATSCN record and set the beginning balances for the first GAAP year.

EIS REPORTS

These reports are included on the EISCD and may also be selected to print on EISFYEND quebatch:

GAAP Schedules

Non-GAAP Reports