This procedure outlines the steps to be taken to close the USPS calendar year-end.



DEADLINE FOR ALL W2 SUBMISSION FILES IS FRIDAY, JANUARY 22, 2021.


Preliminary Calendar Year-End Closing

Quarter-End Closing

Mobile employees could cause discrepancies.

W2 Processing NOW

W2ERR.TXT is the error report.

W2REPT.TXT is report of all W2 information.  

W2FORM.TXT is no longer used.

W2BREAK.TXT shows where the W2 forms should be separated for possible distribution. The report lists each sort field and its starting control number. This report does not apply to Name or SSN sort options.

W2FORM.DAT is used by NWOCA to print the actual W-2's for your district. If employees have more than two state, city, or OSDI tax records, the extra W-2 form necessary to accommodate this information will print on the W-2 immediately following the employee's primary W-2.

W2TAPE.SEQ is used to submit your federal tax information to the SSA.  NWOCA will submit this information on your behalf.

W2CCA.SEQ and/or W2RITA.SEQ is generated for those districts reporting city tax information to RITA or CCA. This file is used by NWOCA to submit the city tax information on your behalf.

W2CITY.DAT is used for other city submissions and should not be printed.

W2OH.SEQ is used to submit your state of Ohio tax information to the Ohio Department of Taxation.  NWOCA will submit this information of your behalf.

W2PA.SEQ is used to submit your information to the state of Pennsylvania tax information.

W2KY.SEQ is used to submit your information to the state of Kentucky tax information.

W2WV.SEQ is used to submit your information to the state of West Virginia tax information.

W2MI.SEQ is used to submit your information to the state of Michigan tax information.

W2IN.SEQ is used to submit your information to the state of Indiana tax information.


W2 Processing at a later date

This creates a copy of your files and allows W2's to be processed at a later time.

Due to the importance of securing a copy of the payroll files before the quarter is closed, please do NOT proceed to the next step in this procedure until notified by NWOCA that your _D account has been created. 

Ready to process W2's from the D account

W2ERR.TXT is the error report.

W2REPT.TXT is report of all W2 information.  

W2FORM.TXT is no longer used.

W2BREAK.TXT shows where the W2 forms should be separated for possible distribution. The report lists each sort field and its starting control number. This report does not apply to Name or SSN sort options.

W2FORM.DAT is used by NWOCA to print the actual W-2's for your district. If employees have more than two state, city, or OSDI tax records, the extra W-2 form necessary to accommodate this information will print on the W-2 immediately following the employee's primary W-2.

W2TAPE.SEQ is used to submit your federal tax information to the SSA.  NWOCA will submit this information on your behalf.

W2CCA.SEQ and/or W2RITA.SEQ is generated for those districts reporting city tax information to RITA or CCA. This file is used by NWOCA to submit the city tax information on your behalf.

W2CITY.DAT is used for other city submissions and should not be printed.

W2OH.SEQ is used to submit your state of Ohio tax information to the Ohio Department of Taxation.  NWOCA will submit this information of your behalf.

W2PA.SEQ is used to submit your information to the state of Pennsylvania tax information.

W2KY.SEQ is used to submit your information to the state of Kentucky tax information.

W2WV.SEQ is used to submit your information to the state of West Virginia tax information.

W2MI.SEQ is used to submit your information to the state of Michigan tax information.

W2IN.SEQ is used to submit your information to the state of Indiana tax information.