This procedure outlines the steps to be taken to close USPS for the quarter in the Redesign.

ODJFS Reporting

NWOCA File Transfer requires a login. Users can login with their email address and Exchange email password.  If you are a member district, but do not use the Exchange email system, send an email to the Hardware Group and they will create you an account. For full instructions on how to use NWOCA File transfer please refer to our wiki

Quarter-End Closing

In the "Totals Summary" section of the Quarter Report, the gross and adjusted gross should balance using a manual calculation.


                    ‾ Annuities

                    Calculated Adjusted Gross

Be sure to verify the electronic transfers of Federal and Medicare payments as well. This should be true for every Payroll Item code.
In the redesign software there is no clearing of quarter to date totals.
These amounts may not balance due to the way W2Report handles certain amounts (e.g. Medicare pickup.)

If errors are discovered, check employees that had exception processing during the quarter such as voided checks, error adjustments, or manual changes made through Core/Adjustments. The Audit Report (Reports/Report Manager/SSDT Audit Trail can be useful in identifying these problems.

  • Format-Choose format from drop down
  • Page Size-Choose from drop down.
  • Orientation-Choose from drop down (landscape or portrait)
  • Name- Default is Audit Report can be changed if desired.
  • Summary Report-If you only want a summary report click the box
  • Start Date- Enter a start date you wish to begin your audit from.        
  • End Date- Enter an end date you wish to process the report through.
  • Click Generate Report
Mobile employees could cause discrepancies.


You are now ready to proceed with payroll for the new quarter.