NWOCA-Five Year Forecast Submission Procedure

 

The district is responsible for the entire five year forecast submission process to ODE. There is no need to notify NWOCA unless assistance is needed.

Starting with the Fall FY2018 Forecast reporting, there was a change in how the forecast assumptions (a.k.a. 'notes') are to be reported. The notes are not to be included in the EMISFFE (or emailing a PDF version to ODE). Instead, the notes must be uploaded and included at the time you 'CERTIFY & SUBMIT' the forecast via the data collector. (Forecast assumptions must be in TXT or PDF format). Also, due to a recent update made to EMISFFE, the QN record (assumptions) has been removed from the list of available records.

Starting with the Spring FY2018 Forecast reporting period, ODE will reject forecast submissions that present the following errors:

  • Rounding errors greater than fifty cents per line
  • Missing forecast line numbers. Include every required forecast line number (must include lines 1.010 through 20.015 as listed in tables 1-14 of the EMIS Manual Section 7.2.)
  • All required forecast line numbers without an amount must be submitted with a zero (0). The amounts cannot be left blank. Even if a line number is not applicable to your district, it still must be included (with zeroes) in the submission.


The following procedure outlines the steps to be taken to submit your Five Year Forecast and Assumptions to ODE via the EMIS-R Data Collector.

Ο  1) Log into EMISFFE, https://ssdt.esu.k12.oh.us/emisffe2 to convert your five year forecast spreadsheet to an EMIS-R supported file layout.

If your password has expired or you have forgotten your password, you can change and/or reset your password via the the "Forgot Password" link on the EMISFFE Log In box. If you do not have an EMISFFE account or you cannot recall your username, please contact our EMIS department  MAIL_STAFF_EMIS@NWOCA.ORG for further assistance.   If your email address has changed, please contact our EMIS department so they can update your account.

Ο  2) Delete any records currently in the Five Year Forecast (QF).

 

 

 Ο  3) Import Five Year Forecast Spreadsheet

Spreadsheet must be saved as .CSV file

 

Ο  4) Export Forecast

An authorized person in the district (EMIS Coordinator, Treasurer, etc) will be running the data collection process and submitting the data to ODE via EMIS-R. The EMIS-R roles include the "collector", "reviewer" and "submitter". As Treasurer, you need to communicate with your EMIS Coordinator as to what role(s) you need in the process.
Below are the remaining steps if you are responsible for uploading and collecting/submitting.

Ο  5Access and log into the EMIS-R data collector website https://emis-r.nwoca.org:7446/DCConsoleJSP/dc/Login.jsp  

If you have forgotten your username/password or it has expired please contact the EMIS department at mail_staff_emis@nwoca.org or create a ticket to their department.

Ο  6) Upload the Forecast flat file

 Ο  7) Collecting Forecast Data in the EMIS-R Data Collector:

If the collected data encountered errors, a message will display with a direct link to the "Level I Validation Report". If the errors warrant changes to be made in the source system, you will need to start the process over with uploading the corrected file and then re-collecting the data.

Ο  8) Previewing collected data


Ο  9) Submitting the Forecast Data to ODE

Ο  10) Verifying both Required Files were successfully submitted to ODE