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This procedure outlines the steps to be taken to close USAS for the month in the Redesign.

  • 1. Enter all transactions for the current month
  • 2. Attempt to reconcile USAS records with your bank(s)
    • Perform bank reconciliation procedure

    • Under the Periodic menu, select 'Cash Reconciliation'  to enter your cash reconciliation information for the month

  • 3. Generate  the 'SSDT Cash Summary' report and the 'SSDT Financial Detail Report'.

◊  The Financial Detail Report can be run for the month only to compare MTD totals to the Cash Summary Report.

◊   Compare the totals from reports... they should be identical.

  • 4. If all above steps are performed and totals all agree, you are in balance and may proceed with the next step.
  • 5. Manually run and review desired reports

    The Monthly CD Report Bundle is now available and will automatically run when the Posting Period is closed.  The bundle includes 24 SSDT Template reports.  A list of reports can be found here.

     

Recommended monthly reports include:

    • Cash Reconciliation Report for the month
    • Cash-related Reports
      • Cash Summary Report 
      • Financial Detail Report for the month
    • Budget-related Reports: 
      • Budget Summary/Budget Account Activity Report (for the month)
      • Appropriation Summary Report
      • Budget Summary MOE
      • Negative Budget Report; Negative Appropriation Account Report
    • Revenue-related Reports: 
      • Revenue Summary
      • Revenue Account Activity report for the month
    • PO-related Reports
      • Purchase Order Detail Report for the month
      • Outstanding Purchase Order Detail Report
    • Invoice-related Reports: Outstanding Invoices by Vendor Name report
    • Disbursement-related Reports
      • Disbursement Summary Report for the month 
      • Outstanding Disbursement Summary Report
    • Receipt-related Reports
      • Receipt Ledger Report for the month
      • Reduction of Expenditure Ledger Report for the month
      • Refund Ledger Report for the month
  • 6. Generate any additional month-end reports manually.
  • 7. To close the month, under the Core menu, click on Posting Periods.
    • Click on  to 'Close' the current period.
    • Click on  to create the new posting period.  Select the month, enter the calendar year and checkmark the 'current' box to make the new posting period the current period.  


You are now closed for the month, proceed with your next month's financial transactions.

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