Page tree
Skip to end of metadata
Go to start of metadata

This checklist outlines the procedure that will allow data entry of requisitions and purchase orders for the next fiscal year before it is opened. (Next Year's Requisitions & Next Year Purchase Orders)

  1. Extract accounting data into the Budget Preparation module for the next fiscal year 

    This step will extract the organization chart and expense, revenue and project ledgers from the current fiscal year into the Budget Preparation module and mark them for use in the next fiscal year.

    1. Main Menu> Budget Preparation> Budget Administrator>  Extract Information

      If this is the first time you are extracting you will want to select the Extract Type to New Budget Year. If have already extracted the New Budget Year once already then you will want to select the Extract Type to Update Extracted Data. Make sure to select all three ledgers.  It will ask for confirmation before continuing.
  2. Perform any needed organization chart and ledger maintenance in the Budget Preparation Module. 
    1. Main Menu→ Budget Preparation→ Reference Tables→Organizations (add, delete or modify Organizations)
    2. Main Menu→ Budget Preparation→ Reference Tables→Account List (add, delete or modify Accounts)
    3. Main Menu→ Budget Preparation→ Budget Administrator→Expenditure (or Revenue)→ Display Budget (add, delete or modify ledgers)

  3. Create the new fiscal year's organization chart and ledgers

    This step will create the organization chart and expense, revenue and project ledgers with the beginning balances of $0.00 in the Fund Accounting module for the next fiscal year.

    1. Main Menu→ Budget Preparation→ Budget Administrator→Post Budget


      Only check to Create the ledgers. DO NOT POST

  4. Create the new fiscal year's general ledger

    This step will create the general ledger records with the beginning balances of $0.00 for the next fiscal year.

    1. Main Menu→Fund Accounting→ Periodic Routines→Year End


  5. May begin data entry of requisitions and purchaser orders for the next fiscal year using the NEXT YEAR options.
  • No labels