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To create a new fund it is recommended to add it in Budget Preparation and then create the ledgers into Fund Accounting. 

Create New Fund Group

  1. Budget Preparation→ Reference Tables→ Organization Chart
  2. Click on 
  3. Enter in the 
  4. Check the 
  5. Select for Fund Group
  6. Click to create the new fund group. 

Create New Cash Account

  1. Budget Preparation→Reference Tables→ Organization Chart
  2. Click on 
  3. Enter in the 

    New cash account is set up as FundSCC (i.e. 5729017)
  4. Leave the unchecked 

    Total Box is only checked for levels 2-6 NEVER for Level 1 or 7. Level 1 - Cash Account - XXXXXXX Level 2 - Function - XXXX Level 3 - Subject - XXXXXX Level 4 - OPU - XXX Level 5 - IL - XX Level 6 - Job - XXX Level 7 - Budget Units - XXXXXXXXXXXXXXX
  5. Select   for cash account

  6. Check if you will be adding numerous organizations. Leave it unchecked if you are only creating one organization or it is the last one at this time. 

    Continuous means after you create the key organization it will automatically open up a new window to begin adding a new organization. If continuous was accidentally left checked you can use the to get out of creating a new organization.

  7. Enter in a Title (description)

  8. Project Link and Default Project are ignored at this time
  9. Click to take you to the next section
  10. Enter in the FundSCC (should already be filled in for you)
  11. Enter in a Fund Group (First three characters of the cash account, i.e. 572) 

    If a new Fund Group needs set up it must be created prior to the cash account. Please see Create New Fund Group section.

  12. Finish making selection options for the cash account 

    1. Enterprise Indicator should be checked if the fund is making money
    2. Disbursement fund means that you are writing checks out of a different fund. Majority of the time this is checked because the general fund is the disbursement fund. The General Fund 0010000 is NOT checked. 
  13. Click  to save the changes and create the new fund.

Create New Budget Unit (Expenditure or Revenue)

  1. Budget Preparation→ Reference Tables→ Organization Chart
  2. Click on 
  3. Enter in the 
  4. Leave the unchecked 
  5. Select  for budget units
  6. Check if you will be adding numerous organizations. Leave it unchecked if you are only creating one organization or it is the last one at this time. 

    Continuous means after you create the key organization it will automatically open up a new window to begin adding a new organization. If continuous was accidentally left checked you can use the to get out of creating a new organization

  7. Enter In a Title (description)
  8. Project Link and Default Project are ignored at this time
  9. Click to take you to the next section
  10. Enter in the budget unit dimensions
  11. Select budget checking options and other options
  12. Click  to save the changes and create the new budget unit.

 

 

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