What is NWOCA File Transfer
NWOCA File Transfer is a website which allows users to securely send very large file attachments. Email system typically limit the size of attachments to somewhere between 10MB - 25MB. The File Transfer website allows you to send files up to 30,000MB (30GB) in size. This is done by uploading your attachment to a secure website and then send a link to that attachment to the recipients. The File Transfer system is hosted in NWOCA's Data Center and powered by a software call Liquid Files.
Who can use NWOCA File Transfer
The website is already setup for all districts that use NWOCA's Exchange email system. Users can login with their email address and Exchange email password. If you are a member district, but do not use the Exchange email system, send an email to the Hardware Group and they will create you an account.
- Outlook Plugin - You can install an Outlook plugin on your local computer that will allow you send large attachments directly in your Outlook application.
- Dropbox - The first time you login to File Transfer, you are assigned a Dropbox URL. The Dropbox allows users outside of the NWOCA system to send you a large attachment. Once you login, click on your name in the upper right, and you will see your Dropbox URL at the bottom. Send this URL to the person that you would like to received the file from.
- Security - Even if you do not need to send an attachment, the File Transfer will allow you to send a secure message to another user. The message is hosted on a secure webite and the recepient is sent a password (in a seperate email) that will only allow that user to access the message.
How to access and send an email
- Open your web browser and navigate to: http://www.nwoca.org
- Under the 'Webmail' menu, click on 'NWOCA File Transfer'
- Enter your NWOCA Exchange email address and password. This is the same username and password that you use at:
- Fill in the fields just like a normal email.
- To: Email address of the person that you would like to send the email to. (Optionally add CC or BCC)
- Subject: Subject of the email.
- Attachment: Click 'Browse' and add the files that you would like to attach. You can add multiple files up to 2GB (Firefox, Internet Explorer) or 32GB (Safari, Chrome).
- Message: Body of the email.
- At the bottom of the page you can select several options:
- Send a copy to myself: This is the same as CC/BCC yourself, so that you will receive a copy of this email.
- Require authentication to download: This option allows you to password protect the download. Each person you send the email to will receive a second email with a unique password. They will need this password to be able to download the attachment.
- Message Expires: This allows you to limit the time frame in which the attachment can be downloaded.
- Send: When you are done making your changes, click the 'Send' button to send the message.
- Below is an example of the email the recipients will receive. You will notice that they receive a randomly generate link that is specific to your message and attachment. This is an added layer of security so that other people can not guess the URL.