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- If your EMIS Staff and Course Collection- Final is complete, proceed to step 3. If your EMIS Staff and Course Collection - Final is not complete, please continue with next steps listed.
- Run the USPEMS/USPEMX program to generate a file(s) containing your fiscal year information prior to entering information for the next fiscal year.
- Once your USPEMX.SEQ file has (and USPEMX_EMISR.SEQ if applicable) file(s) have been created, send an email to mail_staff_fis@nwoca.org stating so.
- You will receive email confirmation from NWOCA fiscal staff confirming your file is ready and you may continue processing.
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- 4. Run RETIRE/STRSMONTH. When the 'Clear STRS MTD accumulators' field is set to Y, the month to date accumulators on the 450/591/691 DEDSCN records are cleared and the 'New employee' flag (previously Y and R) will be set to "N" on the 450 DEDSCN record, 591, and 691 DEDSCN records. The STRSMONTH report is copied out to the PAYROLLCD.
- Under Reporting Options:
- Single or Double spaced detail = your preference
- Clear STRS MTD accumulators = the report can be generated the first time with this prompt set to N for verification purposes, then another time with this prompt set to Y.
- Reporting month and year = current processing month
- Include employees with FYTD amount only = user preference
- Under Reporting Options:
- 5. Run RETIRE/SERSMONTH. When the 'Clear SERS MTD accumulators' field is set to Y, the month-to-date accumulators on the 400, 590, 690 DEDSCN records are cleared and the 'New employee' flag (previously set to Y or R) will be set to 'N' on the 400 DEDSCN record. AUDRPT creates month-end reporting for CHKSTS, BENRPT, ABS101, and SERSMONTH out on PAYROLLCD.
- Under Reporting Options:
- Single or Double spaced detail = your preference
- Clear SERS MTD accumulators = the report can be generated the first time with this prompt set to N for verification purposes, then another time with this prompt set to Y.
- Reporting month and year = current processing month
- Include employees with FYTD amount only = user preference
- Under Reporting Options:
- 6. Balance the payroll account (when statement is received from bank).
- Run CHKSTA/RECONCILE or PAYREC to reconcile checks.
- Run CHKSTS to generate an outstanding check register.
- Print Option = P (Paid)
- Check Type= A (All Checks)
- Check Selection/Issue Date/Reconciliation Date = all fields should blank
- 7. Run BENACC (if applicable).
- Accrual = Use for vacation and/or sick leave.
- Reset = Use for personal leave.
- PLTOSI = Use to convert unused personal leave to sick leave.
- PLTOPAY = Use to convert unused personal leave to pay.
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- 29. Run USPAUDIT to create a USPS submission file for Auditors.
- Fiscal Year of extraction = current fiscal year
- Start Date = 07/01/YYYY
- Stop Date = 06/30/YYYY
- Send data to AOS now = Y
- 30. Run the official option of AUDRPT.
- Demand of Official Report = O
- Detail or Summary or Both = B
- Print employee name on report = Y
- Sort Options = ID
- Specific Operations = A
- Date selection = 07/01/YYYY to 06/30/YYYY
- Specific Files = leave blank
- Specific Usernames = leave blank
- Specific Employees = leave blank
- 31. Run QRTRPT selecting option F - Zero QTD and FTD Totals. In addition, when this option is chosen a prompt will ask if you would like to clear the EMIS specific fields on JOBSCN.
- 32. Run QRTRPT selecting option F - Zero QTD and FTD Totals N - No Totals Zeroed (Demand Report) to insure the quarter and fiscal year to date data was cleared, .
YOU MAY BEGIN PROCESSING FOR THE NEW FISCAL YEAR.
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