Page tree

Versions Compared

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

This procedure outlines the steps to be taken to close USAS for the month in the Redesign.

Tip
If you have turned off your Monthly CD Report bundle, please enable it prior to closing the month. Go to the Report Bundle Manager to check the box.  Image Added


  •  1. Enter all transactions for the current month
  •  2. Attempt to reconcile USAS records with your bank(s)

...

  •  4. If all above steps are performed and totals all agree, you are in balance and may proceed with the next step.
  •  

    5. Schedule a job to run Monthly Reports.  

    Warning
    This is currently not available in the Redesign so month-end reports will need to be run manually and saved to your computer. Issue #USASR-607 will implement month and fiscal year-end report archival process

Recommended monthly reports include:

    • Cash Reconciliation Report for the month
    • Cash-related Reports
      • Cash Summary Report 
      • Financial Detail Report for the month
    • Budget-related Reports: 
      • Budget Summary/Budget Account Activity Report (for the month)
      • Appropriation Summary Report
      • Budget Summary MOE
      • Negative Budget Report; Negative Appropriation Account Report
    • Revenue-related Reports: 
      • Revenue Summary
      • Revenue Account Activity report for the month
    • PO-related Reports
      • Purchase Order Detail Report for the month
      • Outstanding Purchase Order Detail Report
    • Invoice-related Reports: Outstanding Invoices by Vendor Name report
    • Disbursement-related Reports
      • Disbursement Summary Report for the month 
      • Outstanding Disbursement Summary Report
    • Receipt-related Reports
      • Receipt Ledger Report for the month
      • Reduction of Expenditure Ledger Report for the month
      • Refund Ledger Report for the month
  •  6. Generate any additional month-end reports manually.
  •  7.

    Manually run and review desired reports (Monthly CD Reports will be generated when step 6 is completed)


Info
titleMonthly CD Report Bundle

The Monthly CD Report Bundle is now available and will automatically run when the Posting Period is closed.  The bundle includes 24 SSDT Template reports.  A list of reports can be found here.  Reports can be found in File Archive under the Utilities menu. 


  •  6. To close the month, under the Core menu, click on Posting Periods.
    • Click on  to 'Close' the current period.
    • Click on  to create the new posting period.  Select the month, enter the calendar year and checkmark the 'current' box to make the new posting period the current period.  

...

You are now closed for the month, proceed with your next month's financial transactions.

Tip
Post Closing Step: If you plan on re-opening/closing the month again and you will NOT want your Monthly Cd Bundle to run again please go to Report Bundle Manager and disable. If you want to keep it enabled you may do so.