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This document describes the affects of situations a district may have on W2 reporting.Note:

Warning
The items listed here in bold italics affect balancing between W2PROC and QRTRPT. These items will cause the total gross on W2REPT to be higher than that found on QRTRPT as they apply.

Adoption assistance, cash payment

  •  Payment processed as NC2 pay type
    • Exempt from:
      • Federal taxation
      • Ohio taxation
      • SERS/STRS
    • Not exempt from:
      • Medicare taxation
      • OBES wages
    • City taxes treated according to how the 'tax non-cash earnings' flag is

...

    • set on the USPSDAT/DEDNAM

...

    • record 

Adoption assistance, Section 125 treated as wages

  •  Set up deduction with type of ADOP

...

  •  Included annuity type of Section 125 treated as wages
    • Exempt from:
      • Federal taxation
      • Ohio taxation
    • Not exempt from:
      • Medicare taxation
      • OBES wages
      • SERS/STRS
    • City taxations are according to whether or not the city honors

...

    • annuities 

Cost of Life Insurance over $50,000

  •  Use NC1 Pay Type
    • Exempt from:
      • Federal tax withholding
      • Ohio withholding
      • SERS/STRS
    • Not exempt from:
      • Federal taxation
      • Ohio taxation
      • Medicare taxation
    • City taxation is according to flag in USPSDAT/DEDNAM

Dependent Care Benefits

  • Exempt from:
    • Federal taxation up to exclusion limit of $5000
    • Ohio taxation up to exclusion limit of $5000
  • City taxation if a Section 125 plan

Educational Reimbursements

  •  Contact legal or tax advisor if necessary to determine how payment

...

  • should be handled

...

  •  Contact SSDT if assistance is needed in

...

  • implementing 

Employee Expense Reimbursements

  •  If paid through warrant and the district wants the amounts to appear on

...

  • the W2 form

...

  •  See separate document for more details

    Fringe Benefits

  • Amounts must be entered in the 'fringe benefit' field on the 001 federal
    records

    Health Savings Accounts (Employee portions)

  • Set up annuity in DEDNAM with type = "I"
  • Exempt from

...