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  •  10. All deduction checks for the quarter should equal the total deductions showing on QRTRPT. Be sure to verify the all electronic transfers of federal and Medicare payments as well. This should be true for every deduction code 
    • CHKSTS can be run to generate a listing of deduction check totals.
      • Sort Option = C
      • Print Option = A
      • Check Type = D, E, G
      • Leave all other selection fields blank
  •  11. The total gross showing on QRTRPT should equal the total of all payroll clearance checks created during CHKUPD for the quarter.
    • CHEKPY can be run to generate a listing of all payroll clearance check.
      • Sort options = C
      • Sub-total by vendor = N
      • Print missing check numbers = N
      • Check types to select = P
      • Check statuses to select = leave blank
      • Print vendor from PO or check = P
      • Date Selection = first day in quarter to last day of quarter
      • Check Selection = leave blank
      • Summary or Detail report = S
      • Single or Double space summary report = S
  •  12. It is recommended that you balance the W2REPT quarterly to minimize problems at calendar year-end.
    •  Run W2PROC. Check the W2ERR.TXT report for errors.
    •  Complete and balance the W2REPT Reconciliation Worksheet for the quarter following the directions on the Worksheet.
    •  W2PROC (saying "N" to Create Tape file prompt) to generate W2 reports.
      • Balance the deduction totals (taxes and annuities) on the W2REPT.TXT report with the totals from the DEDRPT.TXT reports from the quarter
       
      • Balance the gross amounts on the W2REPT.TXT report with PAYRPT.TXT reports for the quarter

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    •  View the W2ERR.TXT report for errors.  All fatals must be corrected.  Review warnings and informational messages.  Correct if necessary.
    •  Complete and balance the W2REPT Reconciliation Worksheet for the quarter following the directions on the Worksheet.
Tip
If errors are discovered, check employees that had exception processing during the quarter such as voided checks, error adjustments, or manual changes in USPSCN. The AUDRPT program can be useful in identifying these problems

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