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    1.  Verify 1099 information for vendors. 

    Code Block
    MENU>VENSSN
      • Make sure to check that all vendors flagged to receive 1099's are ACCURATE (vendor name, address, 1099 type is valid/legal, and social security or tax ID number). Use the following options:
        •  VENSSN/Option 6: 1099-MISC Vendors Only (Regardless of YTD Activity)
        •  VENSSN/Option 4: 1099-MISC Vendors and YTD Activity meeting IRS requirement
      • In Order to check for Vendors that have not been flagged, use the following option:
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          VENSSN/Option 5: NOT 1099-MISC Vendors and YTD Activity > $599.99

    Tip

    If the vendor uses a different name for 1099 reporting, enter the 1099 reportable name on the 2nd name field on the vendor record. Enter the digits 1099:followed by the IRS 1099 name.


    Info
    titleOptional IRS Verification

    Requires an IRS e-services account

    • IRS Interactive TIN/Name matching program. You may enter up to 25 TIN/Name Combinations and get immediate results
    • IRS Bulk TIN/Name matching program. You enter a file with TIN/Name Combinations and submit to IRS. You will receive a file with results within 24 hours.
      • Run the TINMATCH program to assist with generating a file to submit to the IRS Bulk TIN/Name Matching programprogram Image Added


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    2. Verify the TIN type is entered and correct on the "SSN/EIN" field on the vendor record in VENSCN.

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      Run the F1099 program saying NO to create the tape submission file and review the F1099 report for TIN Type errors. 

      Code Block
      MENU>F1099


      Tip

      Errors are listed UNDER the vendor.


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    14. Run the program F1099 

    Note

    IRS implementing 1099-NEC (Non-employee Compensation) for for CY2020. F1099 program will have the ability to generate for all types, just NEC or just MISC. More Details to come as the software changes will be released December 2020. 

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    When running the F1099 program make sure to choose the option B for both. 


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Code Block
MENU>F1099
  • You will be asked your district information at the beginning of the program. The defaults in the reporting requirements section are the recommended settings but can be overwritten if desired. 

    Tip
    Be sure to say Y create a tape file as this is the file that will be sent to the IRS.


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Warning
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If you skipped step 14 because you were not ready to process your 1099s do not forget to go back to the _b account and process them before the deadline.

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