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  • Reimbursements of Employee Expenses

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Note
All Option #1 scenarios, the employee pays any federal, Ohio and OSDI taxes on amount paid through warrant as a part of the year-end tax return filing. However, if desired, the district can enter an error adjustment for a calculated amount prior to the last 2018 the calendar year payroll


Non-Cash Amounts for W2 Reporting

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  • Calculate the amount of medicare tax as it applies to the total
  • If there is medicare pickup be sure to inflate the amounts as well as the taxable gross
  • Before the last pay of 2018, of  the calendar year enter this amount on the medicare record as an error adjustment
    both employee and employer amounts
  • If city withholding is needed, calculate the amount of city tax as it applies to the total
  • Before the last pay of 2018the calendar year, enter this amount on the city record(s) as an error adjustment
    • Manually increase the total and taxable gross amount on the federal, Ohio, OSDI, cityand medicare records (if applicable) 

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  • Calculate the amount of medicare tax as it applies to the total
  • If there is medicare pickup be sure to inflate the amounts as well as the taxable gross
  • Before the last pay of 2018the calendar year, enter this amount on the medicare record as an error adjustment
    both employee and employer amounts
  • Manually increase the total and taxable gross amount on the medicare records (if applicable)
  • If city withholding is needed, calculate the amount of city tax as it applies to the total
  • Before the last pay of 2018the calendar year, enter this amount on the city record(s) as an error adjustment
  • Manually increase the total and taxable gross amount on the city record(s) as it applies
  • Manually increase the total and taxable gross on the OSDI record as it applies
  • Enter the amount in the fringe benefit field on the 001 record 

Note
In all Non-Cash Amount scenarios, the employee pays any federal, Ohio and OSDI taxes as a part of the year-end tax return filing. However, if desired, the district can enter an error adjustment for a calculated amount prior to the last 2018 the calendar year payroll.











Revised 0901-Nov-20182019