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  • USAS Fiscal Year-end Closing Checklist

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    2. The Building Profile, Central office square footage and ITC IRN information must be entered in the USAEMSDB program. The building profile includes information to report the correct square footage, bussing percentages, and lunchroom percentages for each building in your district. The district profile includes information to report the central office square footage for your district.

    Code Block
    MENU>USAEMSDB
    •  DSTMNT - EMIS District Info Maintenance - Central Office Square Footage and ITC IRN (NWOCA IRN=086496)
    •  BLDMNT - EMIS Building Info Maintenance - transportation and lunchroom percentages and correct square footage fields
    •  You can generate a building report by running option 3 BLDRPT
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    3. Run EMISFCAT report to check the EMIS fund categories on your cash accounts. Make any necessary updates using ACTSCN or USASWeb/Accounts

    Code Block
    MENU>EMISFCAT

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  •  19. Run the USASAUD program from your "B" account
    Code Block
    MENU>USASAUD

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    •  Answer "Y" to the question "Send data to AOS now." This program will take information from the Account Master, Vendor, Check, and Receipt files and create 3 new data files, ACCTAUD.SEQ, VENDAUD.SEQ, and TRANAUD.SEQ, do not print. It will also generate and send a summary FINSUMM by fund. (.TXT files of this data will also be generated.)

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  • . Perform Fiscal Year-End copy from your "B" account
    • Log into your "B" account at the menu prompt enter the command:
      Code Block
      MENU>FISCOPY
Warning
iconfalse
titleSTOP

Due to the importance of securing a copy of the USAS files, once the fiscal copy procedure is complete you will receive an automated email message indication that you are NOT to proceed with the next step in this procedure until notified by NWOCA.


NWOCA staff will respond to you via email with instructions to continue with the procedure. Wait until this message is received from NWOCA before proceeding.

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  • . Log into your "B" account and at the menu prompt enter the command:
    Code Block
    MENU>FISCALCD
Info

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You will be prompted whether you want to generate the reports for NOW or LATER. (NOW would cause it to run immediately and LATER will run at night.) We recommend LATER to relieve load on the system during the day.
Info

Please IGNORE the message at the end of the FISCALCD program that tells you to wait to run ADJUST until after FISCALCD has completed. This message is there for the benefit of the majority of the districts around the state who do not utilize monthly copy accounts.

Note

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Upon completion of FISCAL CD you will receive an email message in your "B" account; the reports will be accessible via the following URL:

www.nwoca.org/fiscdrom/xx

-xx meaning the two character abbreviation used for your districts archive account



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  • . Please verify that the reports appear on the web page and are correct.

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  • . Send email to mail_staff_fis@nwoca.org if you would like the reports from the MONTHLYCD and/or FISCALCD placed on CDROM. 
    • Please specify if you would like ONLY your FISCALCD reports placed on CDROM or BOTH your MONTHLYCD and FISCALCD reports to be placed on CDOM.

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  • . The GAAP_EXP option of USAEXP should be run at this time from your NORMAL account, if you use the Web-GAAP system for GASB34 reporting.
    Code Block
    MENU>USAEXP
Info

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GAAP_EXP will create the file necessary for uploading into the WEB_GAAP system and also allows you to enter the email address of the person you wish to send the export file to. Multiple addresses may be entered by separating them with commas.
Info
For more information on Web-GAAP and legacy cash reports you can go to the GAAP

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  • . Compile your capital assets information before period H closes.

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    •  EIS DISTRICTS(NORMAL ACCOUNT)